MINUTES OF THE SUDBURY SOCIETY AGM
Held on Friday 24 March 2017
The Chair, Lorna Hoey, welcomed members (approximately 50) to the meeting and explained the format of the evening.
- APOLOGIES FOR ABSENCE: Sue Ayres, James Blackie, David Burnett, Rosemary Clover, Vic and Elsie Hatton, Jane Lloyd, Tony Knight, Sally Freer, Roy Freer, Anne Warburton, Judy Bryant.
- MINUTES OF PREVIOUS AGM on 28 March 2016: These were proposed by Anne Grimshaw and seconded by Bob Andrews. The Minutes were agreed and signed by the Chair.
- EXECUTIVE COMMITTEE REPORT
The Chair’s/Executive Committee Report covered the main achievements, events, concerns and business undertaken by the Committee and Society during the past very busy year. These included:
Bus station – in view of huge opposition in the town to moving the bus station to Girling St, Babergh District Council “looking again” at plans and alternatives.
Belle Vue House – has been boarded up since it was vacated by the CAB last July. Unsurprisingly, it has been vandalised. Lorna wrote to the press immediately after the damage was discovered.
Walnuttree – demolition has begun and the site is being cleared except for the Victorian core which is to be retained, thanks in part to the Sudbury Society.
St Leonards – demolition has also begun there with, again, the old building retained. The proposed new buildings look good.
There has been a higher press presence of the Society than in previous years resulting in increased public awareness of the Society. Sudbury on Show (February 2017) was particularly successful in that visitors to the show seemed to know what the Society does! Five new members were enrolled.
During the year, the Society has tried various suggestions. One of these, the LoveSudbury Campaign, has snowballed and was launched at Sudbury on Show and has already attracted much attention, support and press coverage. Society member Val Herbert is handling the LoveSudbury publicity and press. The Society has already awarded a plaque to Sarah Titford for her planting on Bullocks Lane. More plaques will be awarded in future for similar ‘adoption’ of land. Bradley Smith, Community Warden, will be at the next Society meeting to advise on plants, planting, litter and land use.
The Society will have a plant sale stand at the St George’s Day event on 23 April.
The Society has been asked by individuals to lend its support in various ways particularly in relation to planning and conservation.
The Society has also been asked to participate in the Sudbury Summer of Silk in 2018. Lorna is a member of its working party; because of her background in education, she has agreed to go into schools to promote the Society.
The Society will not run the Visions of Sudbury art exhibition in 2017 due to so many other commitments resulting in a lack of Committee support. It is hoped to run it at a later date.
As the URC church and its adjoining Friars Hall is closing in December 2017, the Society will have to find another meeting place. Lorna has been investigating alternative venues.
- TREASURER’S REPORT: A copy of the accounts was provided to all members attending the meeting. There were several queries from members regarding various accounts which Ian clarified. Lorna confirmed that the Wheeler legacy money was to be used only for ‘special purposes’ (e.g. the Stephen Binks’ painting now in the Heritage Centre, the projector, screen and sound system, etc. and not for the everyday running of the Society.) Andrew asked for more ‘specificity’ in next year’s accounts (e.g. naming and defining Society projects) and an easier to read layout. There was some concern that the accounts had not been audited. Ian stated that this was not required by the Charities Commission if under a certain amount. Lorna added that this would be checked and if necessary auditing would take place. The accounts were accepted as true as they stand.
- ELECTION OF OFFICERS AND COMMITTEE: Andrew Phillips, Lord Phillips of Sudbury, agreed to continue to be President of the Society. David Burnett also agreed to continue as Vice-President. Lorna expressed thanks from the Society for their support and continuing commitment.
Chair: Lorna Hoey proposed by Sue Ayres, seconded by Rosemary Woodward
Vice-chair: Stephen Thorpe proposed by Sam Thornton, seconded by Lorna Hoey
Treasurer: Ian Liddell proposed by Sue Ayres seconded by Lorna Hoey
Minutes secretary: Sue Ayres proposed by Ian Liddell seconded by Liz Fulcher
Membership secretary: Liz Fulcher proposed by Amanda Reavell seconded by Ian Liddell
Press officer: Anne Grimshaw proposed by Clare Mortimer seconded by Tina Dalziel
NewsJournal editor: Patricia Thorpe proposed by Sam Thornton seconded by Lorna Hoey
Events organiser: Rosemary Woodward proposed by Lorna Hoey seconded by Bob Andrews
Committee member (catering): Pat Laithwaite proposed by Lorna Hoey seconded by Clare Wood
Committee member: Sam Thornton proposed by Amanda Reavell seconded by Stephen Thorpe
Committee member: Amanda Reavell proposed by Liz Fulcher seconded by Ian Liddell
- Heather Coltman enquired as to what was happening about the old tax office site on Newton Road. Sam Thornton stated there was not much that could be done about the state of it except perhaps, a personal letter to the company requesting that it be tidied up.
Another question related to the possibility of a plaque on the house in Cross Street where the bunting for the US flag had been made in the C18/19. Lorna replied that the possibility of plaques on our historic buildings, similar to ‘Blue Plaques’ is under Committee discussion.
The bypass has recently been revived and we remain hopeful that a decision to begin work can be made as quickly as possible.
The meeting closed at 8.30pm. It was followed by a talk by Lord Phillips on Sudbury and its character and the changes (good and bad) that are affecting it.
Minutes of AGM 2016
The Society AGM took place on Friday 18th March 2016 at Friars Hall.
It followed the usual format with apologies for absence, adoption of the minutes of the 2015 AGM, Chairman’s report and a brief finance report by the Chair as the Treasurer has stood down mid term. The Treasurer had however filed an up-to-date balance of accounts to 31/12/2015 – copies of these were distributed to members present.
Officers and committee stood down and were then, in general re-elected.
The following changes occurred:
David Burnett was instated as Vice President
Neil Pearson was replaced by Ian Liddell as Treasurer
John Taylor was replaced by Pat Thorpe(present editor of the SudSoc NewsJournal)
President Andrew Phillips emphasised that the committee had worked tremendously hard during the year and were a strong, dedicated team ideally set up to deal with some very major challenges that Sudbury faced over the coming years.
Lorna Hoey, Chair, was congratulated on her work throughout quite a difficult year. The Chair’s Report was in the main covered by this presentation
The Chair mentioned the ongoing campaigns to present the Society’s views on the following issues:
The future plans for Chilton Woods; Walnuttree and St Leonards Hospital sites; relocation of the current bus station; the fate of Belle Vue house and redevelopment of the site; development of the Hamilton Road site; design of the Belle Vue junction
New Sudbury Society, community-based projects include a book of Sudbury’s Listed buildings, a summer art fair and promotion of the Sudbury Society through new display boards in the library.
The AGM was followed by a talk by Mark Bills, Director of Gainsborough’s House.